Sample Letter to a Parliamentarian

SUGGESTED LAYOUT FOR MP OR SENATOR LETTERS

Date

Name and Title of Parliamentarian

(Check correct title in Member/Senate list at www.aph.gov.au)

Address

(Use electorate or Parliament House address listed at www.aph.gov.au)

Dear Senator/Mr/Ms/Mrs/Minister ____________,

Give your letter a title like “Is Australia giving enough aid?”

Personal introduction to yourself

Thank them for any action they have taken or you have read about

Body of letter – use the EPIC format – Engage reader, state the Problem, Inform about solutions, and give a Call to action.

 Using dot points can help highlight key statistics

Ask for a response or copies of any replies they receive on your behalf

Thank them for their attention to your letter.

Yours sincerely,

Signature

Your Name

Address

Contact phone number

Example

 

7th April 2016

The Hon. Anne Person MP PO Box 123 Sampletown NSW 1234

Dear Ms. Person,

Saving lives in the Indo-Pacific with the Global Fund

I write to you today as a member of your electorate who is concerned that so many people are needlessly getting sick from preventable diseases in our region. By way of introduction, I am a student of nursing at UNSW and I have always had a passion for health.

Thank you for your participation in debate around Australian aid in Parliament today, and your recent participation in a delegation to Cambodia. It is heartening to hear our leaders sharing their experiences of seeing the positive outcomes of aid in our region.

I imagine in your travels you came across many people who were sick – did you know that approximately 58% of global tuberculosis cases occur in our region? This poses a significant health threat, and TB is now the world’s most deadly infectious disease. We know that this disease and other epidemics can be ended, and indeed deaths from HIV, TB and malaria have dropped by about 40% since 2000.

Public-private partnerships such as the Global Fund to Fight AIDS, TB and Malaria are effective in increasing protection against diseases, and have helped 15 million people access treatment for TB, amongst other achievements. In 2013, Australia committed $200 million to the Global Fund for the period 2013-2016. For every $1 Australia has committed to the Global Fund, $20 has been spent in the Indo-Pacific region.

In 2016, the Global Fund is seeking $13 billion from donors and partners globally. Australia’s share of previous replenishments has been approximately 1.7% of the total. An Australian Pledge of $300 million for the 2017-19 period would be consistent with this.

Therefore I respectfully ask that Australia pledge $300 million to the Global Fund in 2016, for its 2017-19 work. Will you write to the Minister for Foreign Affairs in support of this request?

A copy of your correspondence would be appreciated. Thank you for taking the time to attend to my letter, and I look forward to your response.

Yours sincerely,

Bob Citizen 5 Smith Street

Sydney NSW 2000

Ph: 123 456 789

E: bob.citizen@gmail.com

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